Version 1.60 has arrived
(Can be used in USA or Canada)
The software you've been waiting for at a price
you've been dreaming of...$1199
Here are some of the Optical Shop Software™'s powerful features...
FramesData
CD & SPEX Link now available
New Demo for
download(5/25/2006)
Download electronic manual for Macintosh
Download
electronic manual for Windows
View electronic manual
Email
the developer, Scott Zeigen, MD
The following are optional items or services
Procedures (Products) database
This database contains a record of each product you sell, with its Charge,
Equivalent CPT code (for insurance claim submission on paper) and field for
the UPC or SKU. In the Inventory section there is a field for your Cost,
for accurate profits reports, and fields telling you if you can apply a Discount to an item
or if it is Taxable.
Specific fields for Frames (Color, Bridge, Temple, A, B and ED measurements) and Lenses (material and type like single vision or progressive) store exact specifications so that order entry is streamlined and virtually error free. The example above shows an imported record from our own FramesData CD import
Each item is linked to not only
a manufacturer but the vendor you want to order it
from. This is used for the order faxing system to
automatically fax orders to your vendors and make your business
run efficiently!
The bottom list stores what
various vendors or distributors charge for this item. This way you
can better select who to purchase from and keep down your
costs!
Inventory control is included
and can be used with barcodes!
Optical Record (Order) Entry
Order entry uses several screens which we will make the ordering process more pleasant and organized.
The first is for Prescription Entry as shown below. You can
assign the order to a doctor or check off Neutralization if the patient
brings in an old prescription. All previous prescriptions are displayed to
virtually eliminate re-makes because of transcription error. Our software
will even transpose the prescription for you! The one of the buttons circled
in red allows you to use the same prescription elements for each eye or copy
a past prescription into today's order. For those practices also using our PracticeMaker(r)
software, you can easily transfer the most recent glasses Rx into the order by clicking
Update Rx from PracticeMaker.
Selecting a Frame & Clip is done on the second screen, shown here.
After selecting your frame, the third screen guides you through selecting Lenses and quickly adding unlimited extras such as tints, AR, POLISH and whatever your pop-up menu has listed!
Many lens
measurements, such as
Total Decentration, Above and Below,
are
automatically calculated
for you depending on the patient's PD measurements, the
Frame PD (A measure plus DBL) and Height.
Unlimited extra
items, such as anti-reflective coating, UV400
coating and slab off can be added to one lens or both lens
(you select OD, OS or OU).
Tinting is easily added to the order and you decide if you or the outside lab will do it!
Contact Lens Ordering
The screen below is where you can enter your contact lenses
for this order. Notice the list on the bottom of the screen where all previous contact lens ordered can
be seen. To re-use a previous order's parameters just click on the Lens
Description and confirm your action.
For those who like everything about the order to be on one screen, our Compact Order Entry screen was made with you in mind.
The Overview Screen below shows each order component and is where you can
post your payments, discounts and other adjustments. Cash
transaction alterations are logged to encourage accurate cash-based payments! To
add Sales Tax to an order simply click the Add Tax button. The bottom left section shows all jobs that are part of the same order (SVD, SVR
and sunglasses all linked together!)
Take digital
images
of your clients
With our small digital camera clipped to the top of your dispensing
mirror, you can take digital
photos of clients wearing up to four
different frames!
This is how
it works with our digital camera...
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Once an order is
completed available inventory is checked, if applicable,
before the order is finalized. The entire order can then be
faxed to your comprehensive laboratory.
If you order items from
multiple vendors, and then assemble the glasses yourself, we have
you covered. Our advanced system can fax to your vendors all
outstanding components needed for all your orders. For example, if
you are ordering 15 frames from Safilo and 10 lenses from
ISEE and 20 lenses from 21st Century, each vendor
receives a fax from you with all the correct information.
This is
simply an amazing time saving feature!
There are many reports available in Optical Shop Software™. Because of our built in security system, only certain users are capable of printing reports and/or printing vendor orders. The list of reports is as follows:
Daily Report: This
creates a report of all goods sold and payments posted for a
particular day. This report can show just one office prescriber or
all providers in one report. For this report you need to select
which provider (or use all) and the date.
Accounts Receivable:
This creates one of several different reports based on the presets
you enter on screen.
Vendor Orders: This
creates and either prints or faxes your daily orders
to your vendors. If your software is enabled to fax, then either
choice is available, otherwise only the Print options
functions.
Income Report: This
report shows your income and profits for a specified time period.
This report can summarize just one provider, or show all combined
activity. There are report Wizards that can help you clear or fill
in your date fields.
"NEW": Insurance
Payments: This report lists all payments flagged as “Insurance” and sorts them by the Insurance assigned to an invoice. You can select one Insurance.
Items Sold: This
report gives you details on how many of each item or service was
sold during a specified time period.
Job Totals: This
report tallies up all the jobs and sorts them by Prescriber for the
specified time period
Patient Statements: This
will print all patient statements that are flagged for printing.
An invoice is "flagged" when the Print Status is set to
"Batch".
Paper Claims: This will
print all insurance claims that are flagged for printing. An
invoice is "flagged" when the Print Status is set to
"Batch".
Cost of Goods: This is the newest report to our system. It shows you exactly what the value of your inventory is at that moment in time. The report can be for all items or you can select just one (such as frames or lenses)!
FramesCD
Link now available
Optical Shop Software™ now has
the ability to import the contents of your FramesData
CD "Frame
board" into our Procedures module. This means not having to type
in all the specifications, including the UPC, of the frames you want to
sell. This feature will save you hours of data entry. This feature is
available for a one time fee and does require a minimal amount of user
setup.
To download a demo of the software click here to go to the download page. You will need to call and register in order to get the unlock code.
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Medical Databases • 888-822-6332 (U.S. Only)• 215-364-2676
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